Document distribution software allows companies to send critical business documents, such as statements and invoices, electronically to vendors, customers and other stakeholder groups based on their preferred method of receipt. This solution is a potent tool to assist companies in managing their day-today workflows, lower cost of processing and ensure compliance standards.

Buyers of document management solutions are looking for tools that will help unify their storage of files, improve the organization of data and tracking, and allow secure collaboration between external and internal teams. A quality DMS will automate tasks such as routing documents, archiving, and approvals. Workflow automation capabilities can help organizations save up to $864,000 annually in operating costs, according to the IBM Center for the Future of Business.

Many businesses discover that organizing their files is their biggest challenge. Without a central repository, employees have to search through network drives, desktop folders, and email inboxes to locate the information they require. This process reduces productivity because employees spend more time searching for files rather than working on more valuable tasks.

A reliable DMS can provide an intuitive and user-friendly interface to ensure that the right users have access to the most important documents. It should offer the ability to track who changes or updates a document, and offer backups with a history of versions. This feature prevents ineffective communication between team members, and ensures the integrity of important data.

The most effective DMS will allow for real-time collaboration and allow you to share documents with multiple users at the same time. It also comes with security features which protects sensitive data and permits organizations to be in compliance with the regulations.

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