Making sure that the details are correct when planning the agenda for a board session is crucial to ensure a productive session. Board meetings usually have specific items that must be achieved, including reports from the board, decision-making, and strategic discussions. Here are some important points to keep in mind when planning your meeting.
Confirm the attendance of all attendees and their attendance plans before your board meeting. Get a final count on remote directors who could need to join in via video call and plan how to best provide them with the necessary equipment or links to join the meeting. Make sure to verify whether the meeting space is available and plan any catering or additional equipment needed for the room.
Create a preliminary meeting agenda using the information from your board’s document and any concerns or requests the executive directors might have. You can avoid last minute scrambles by having a draft agenda prepared before the meeting.
The first item to be considered is an assessment of the company’s performance since the last board meeting. This includes a reflection of major milestones, accomplishments and areas that the organization could require greater attention to. Then, think about the ways in which the company can implement new strategies to promote growth. This could include discussing new markets, policies for customer service and investor relations, or hiring new employees.