A board management tool helps directors and other stakeholders plan and organize meetings. It also helps the organization keep track of meeting agendas minutes, agendas and other board-related activities. It can also be used to communicate with other board members and executives members in a secure and safe environment.
The software comes with a broad range of features, which include document storage and distribution tools as well as collaboration tools. It can be customized to meet specific needs and has features like task tracking, permission controls and a complete history of versions. It can be made to work with mobile devices, providing greater convenience and access to users.
When looking at a tool for managing boards, it is important to consider the specific needs of the company and how it will be used. This includes determining how many members of the board and the information they have to share. When the requirements are clear it’s then possible to identify a vendor that can provide the best solution.
As the demand for these solutions continues to increase as more companies offer their own solutions. The most effective systems are those that offer the full range of features that cover all aspects of board activities such as pre-meeting planning, and post-meeting following up. Certain software, like provides the use of a “reading area” where additional material which is not included in the official board pack can be added. This can be useful in research or to aid discussions in meetings. This does not only cut down on the time it takes to build the pack, but also ensures all relevant material is available for directors to look over.